The Xola alternative built only for escape rooms
Tours-and-activities platforms are built around departures and seats. An escape room sells a private room to a group for a fixed slot, which is a different model — so Escape Navigator is built around rooms, resources and game masters, with occupancy heatmaps that show exactly which slots are worth discounting.
Xola is booking and marketing platform for tours and activities. Below is what a quest-specific system changes day to day, and what switching your bookings across actually involves.
Why escape rooms move to Escape Navigator
We cover what is left of your current contract
Still locked into a paid term elsewhere? We give you Navigator PRO for free until that term ends, so switching does not mean paying twice.
Migration in a couple of minutes
Bookings, clients and history transfer without losing a single record, and your team gets step-by-step instructions plus a learning center with video guides.
No contract of our own
We do not ask you to commit. You start, pause or cancel the subscription yourself, and PRO is covered by a 30-day money-back guarantee.
A free plan that is actually usable
Navigator Basic is free forever and already includes booking widgets, gift certificates, a flexible booking grid, online payments and analytics. PRO is billed per room and gets cheaper as you add rooms.
Built for escape rooms, not adapted to them
Rooms, slots, groups, game masters, room readiness and waivers are first-class concepts — not custom fields bolted onto a generic booking object.
Revenue tools, not just a calendar
An AI chat that sells 24/7, abandoned-booking retargeting, promo codes, upsells, post-game offers, NPS-driven review collection and win-back campaigns are all included.
What you get on day one
The toolbox follows the guest journey rather than a module list, so nothing between the first click and the repeat booking is missing.
Before booking
- 24/7 AI chat for guests — answers, picks a game and books
- Split payment widget — pay now, details and waiver after
- One invoice per group — three rooms — one payment
- Gift certificates — flexible prices and scheduled delivery
- Abandoned-booking retargeting — a promo code for those who didn't pay
- Promo codes and deals
- Add-ons and prepayment — actor, animator, corporate
- Waivers — consent from every participant
During the shift
- Resource scheduling — shifts, hosts, rooms, resources
- Game Master — timer, stages and in-game hints
- Room readiness — you cannot sell what you cannot run
- Classic, VR, lounge, events — any format in one calendar
- Shift tasks — for admins and the tech team
- Info board — what matters — to the whole team at once
After the game
- Post-game scenarios — photos, thanks and an offer while emotions are fresh
- NPS and surveys — a high score — a review on the right platform
- Detractor filter — the problem is seen inside, not in a bad review
- Win-back and birthdays — automatic guest return
- Repeat and cross-sells — a personal offer for the next game
- Referral program
- Email and WhatsApp campaigns — email builder and segments
For the owner
- End-to-end analytics and P&L — revenue, occupancy and profit by room
- AI analyst — answers about your business in plain language
- Sources, UTM and ads — see what pays off
- Occupancy and weak slots — heatmaps by day and hour
- Automatic payroll and KPIs — by hours, games and sales
- Reports and action log — who changed what in the system
- Mobile app — the whole business in your pocket
- 20+ integrations, including Zapier
- Team learning center — video guides and onboarding
How switching from Xola works
- 1
Create an account
Register and add your rooms, slots and prices. No card is required to start the trial.
- 2
Import your data
Bring over bookings, clients and history, then check them against your old system before you switch traffic.
- 3
Put the widget on your site
Paste the booking widget into your existing website — no redesign — and connect payments through Stripe, PayPal, Square or a local provider.
- 4
Bring the team in
Set up shifts, access rights and shift tasks, and let staff work through the video guides in the learning center.
Switching from Xola: common questions
Pricing, migration and setup — the questions owners ask before moving their bookings across.
¿Se puede migrar desde Bookeo, Resova, Xola u otro sistema?
Sí. Reservas, clientes e historial se transfieren en minutos sin perder ningún registro, y el equipo recibe instrucciones paso a paso. Si aún tiene un contrato pagado con su proveedor anterior, compensamos el tiempo restante del contrato y ofrecemos PRO gratis hasta su vencimiento.
¿Cuánto cuesta el sistema de reservas para salas de escape?
Navigator Basic es gratuito para siempre e incluye widgets de reserva, certificados de regalo, configuración flexible de la cuadrícula, pago online y analítica. Navigator PRO se paga mensualmente por cada sala de escape en su moneda local; el precio por sala disminuye a medida que aumenta su número — el calculador en la sección «Precios» mostrará la suma exacta para su país y cantidad de salas. No hay tarifas de conexión ni cargos ocultos.
¿Hay un plan gratuito o período de prueba?
Ambos. Navigator Basic es gratuito para siempre; Navigator PRO tiene prueba gratuita sin tarjeta. La suscripción se puede pausar o cancelar en cualquier momento. PRO ofrece reembolso dentro de 30 días.
¿Cuánto tarda la integración?
Puede empezar en pocos minutos: regístrese, añada salas y la cuadrícula de reservas, luego inserte el widget en su sitio. La transferencia de datos desde otro sistema lleva un par de minutos; en el centro de formación integrado hay videotutoriales para el equipo.
¿Qué integraciones están disponibles?
Más de 20 integraciones listas para usar, entre ellas Google Calendar, Google Analytics, Facebook Pixel, Mailchimp, Telegram, Slack, Discord, Twilio, SMSPilot, SMTP, Stripe, PayPal y Square. El resto se conecta mediante Zapier y webhooks, por lo que no es necesario exportar datos manualmente.
¿Pueden los clientes reservar y pagar en línea en mi sitio web?
Sí. Los widgets de reserva se incrustan en cualquier sitio web — no hace falta rehacerlo — y muestran la disponibilidad en tiempo real. El huésped puede pagar el total o abonar un depósito, y el pago dividido permite pagar primero y completar datos y consentimiento después. Un grupo que reserva varias salas recibe una sola factura, y servicios adicionales —actor, animador, opciones corporativas— se venden en el mismo flujo. Los vales regalo admiten importes flexibles y envío programado.
Try it on your own rooms
Start free, import your data and see the calendar with your real bookings before you move any traffic.