Before
Guest wrote at 23:40 — admin was asleep. In the morning, the booking went to a competitor.
After
AI responded in seconds, selected the game, and took a deposit. In the morning, the admin sees a confirmed booking.
Platform for the escape-room business
Not just booking — a system that drives guests to payment and brings them back
Escape Navigator covers the whole chain: website and AI sales, calendar, shifts, game hosting, reputation protection, analytics and guest return.
Free trial · No credit card required
- 5average client rating
- 20+integrations out of the box
- 0€setup — start in minutes
BEYOND BOOKING
How to earn more and lose less
Everyone has a schedule. The difference is in what happens before booking, during the shift, and after the game. Escape Navigator manages the entire chain: from the first click to the repeat game.
Where is the money going
Full load ≠ maximum profit
An escape room can be fully booked but still lose money — due to under-sales, weak slots, repeat visits, reviews, and manual admin work.
No response at nightrequest received, admin asleep
Didn’t convince the hesitantUnanswered — left
No prepayment takenno-show — slot expired
Second room not soldthe group played just one
Guest didn’t returnPlayed once — and silence
Review not collectedSatisfied guest stayed silent
Weak slots not spottedWeekdays sit idle
Admin is busy with something elseRoutine instead of sales
Calculate your losses
Even a few missed bookings per week add up to a significant amount over a year.
Estimate: 20 × 80 €. Actual losses are usually higher — this doesn't include no-shows, weak slots, and lack of prepayments.
Six links. One chain.
Before booking, during the shift, after the game — and control over everything
Growth Engine
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BEFORE → AFTER
How does this convert into money
Not "modules," but specific situations that are costing you revenue today — and how they are handled with Navigator.
Before
"Can I bring children?" — question unanswered. Closed the tab.
After
AI responded "6+", suggested a slot at 18:00, and proceeded to payment.
Before
Played once — and silence. No one brought the guest back.
After
Photo, thank you, and offer for the second room. Guest returned after 3 weeks.
Before
Calendar, WhatsApp, tables, cash register, and reviews — separately, manually, with merges.
After
One flow from booking to repeat visit — data is not lost between steps.
Three things most important to an escape room owner
More revenue
Each game generates more than one transaction — repeat sales, certificates, and catalog work independently.
Less loss
See where bookings drop, which ads pay off, and which slots are underloaded — data-driven decisions, not guesswork.
Less manual chaos
Room, team, schedule, and payments — all in one place, no switching between disparate tools.
«I have been in the escape room industry since 2015. Everything we learned about this business from the inside, we put into the product — no extras, no fluff.»
100+Satisfied clients
500+inquiries per year handled by AI — without admin
0%commissions from catalog orders
ALL-IN-ONE SYSTEM
Everything already inside
Grouped by guest journey steps — no extra charges for modules. Below is the main; expand to see all features.
Before booking
- 24/7 AI chat for guestsanswers, picks a game and books
- Split payment widgetpay now, details and waiver after
- One invoice per groupthree rooms — one payment
- Gift certificatesflexible prices and scheduled delivery
- Abandoned-booking retargetinga promo code for those who didn't pay
- Promo codes and deals
- Add-ons and prepaymentactor, animator, corporate
- Waiversconsent from every participant
During the shift
- Resource schedulingshifts, hosts, rooms, resources
- Game Mastertimer, stages and in-game hints
- Room readinessyou cannot sell what you cannot run
- Classic, VR, lounge, eventsany format in one calendar
- Shift tasksfor admins and the tech team
- Info boardwhat matters — to the whole team at once
After the game
- Post-game scenariosphotos, thanks and an offer while emotions are fresh
- NPS and surveysa high score — a review on the right platform
- Detractor filterthe problem is seen inside, not in a bad review
- Win-back and birthdaysautomatic guest return
- Repeat and cross-sellsa personal offer for the next game
- Referral program
- Email and WhatsApp campaignsemail builder and segments
For the owner
- End-to-end analytics and P&Lrevenue, occupancy and profit by room
- AI analystanswers about your business in plain language
- Sources, UTM and adssee what pays off
- Occupancy and weak slotsheatmaps by day and hour
- Automatic payroll and KPIsby hours, games and sales
- Reports and action logwho changed what in the system
- Mobile appthe whole business in your pocket
- 20+ integrations, including Zapier
- Team learning centervideo guides and onboarding
Widgets
Online booking widgets
Better to try once than hear a thousand words. Experience our demo widgets for yourself and see the difference.
You can book online using the card number: 4242 4242 4242 4242 with any CVC and expiration date.
Companies that grow with us
EscapeGame Salzburg
Sotto Scacco Escape Room
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Uniquest
Escaperooms Pforzheim
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The Space
Escape2win
EscapeGame Salzburg
Sotto Scacco Escape Room
EscapeGame Augsburg
Uniquest
Escaperooms Pforzheim
EscapeGame Nürnberg
The Space
Escape2win
EscapeGame Salzburg
Sotto Scacco Escape Room
EscapeGame Augsburg
Uniquest
Escaperooms Pforzheim
EscapeGame Nürnberg
The Space
Escape2win
GAME OVER Escape Rooms Wien
Escape Room Mantova
KudosGames Cafe
Escape Mission
EscapeGame Bielefeld
Puzzle Punks Brasov
EscapeGame München
GAME OVER Escape Rooms Wien
Escape Room Mantova
KudosGames Cafe
Escape Mission
EscapeGame Bielefeld
Puzzle Punks Brasov
EscapeGame München
GAME OVER Escape Rooms Wien
Escape Room Mantova
KudosGames Cafe
Escape Mission
EscapeGame Bielefeld
Puzzle Punks Brasov
EscapeGame München
Pärnu Põgenemistoad
Escape Goldau
Pixel Arena
Lx Escape
Eclipse Escape Rooms
The Room
Secret Escape Game
Pärnu Põgenemistoad
Escape Goldau
Pixel Arena
Lx Escape
Eclipse Escape Rooms
The Room
Secret Escape Game
Pärnu Põgenemistoad
Escape Goldau
Pixel Arena
Lx Escape
Eclipse Escape Rooms
The Room
Secret Escape Game
Kölbo Escape
EscapeGame Leipzig
NEOFUN
Escapologica Escape Room Genova
WUTTRAUM
PixelXtremeFun
Logicus Escape Room
Kölbo Escape
EscapeGame Leipzig
NEOFUN
Escapologica Escape Room Genova
WUTTRAUM
PixelXtremeFun
Logicus Escape Room
Kölbo Escape
EscapeGame Leipzig
NEOFUN
Escapologica Escape Room Genova
WUTTRAUM
PixelXtremeFun
Logicus Escape Room
Integrations
Boost efficiency with Escape Navigator integrations
Escape Navigator supports over 20 different integrations, including Zapier, allowing for seamless interaction among all your systems.
12+integrationsCount
Relocation
Easy Migration to Our CRM
Transfer bookings, clients, and history in a couple of minutes — without losing a single record.
- Data Migration in Two Clicks.
- Intuitive Interface
- Step-by-step instructions so you and your team can fully benefit from the system from day one.
No commitments
Forget about contracts
You manage your subscription yourself — start, pause, or cancel whenever it's convenient for your business.
- We don't require contracts that obligate you to use our service.
- If you have a similar contract with another company, we'll provide CRM Pro for free until the end of that term!
Are you switching from another CRM?
We will compensate for the remaining term by providing Pro for free until it ends.
Prices
Choose Your Plan
Transparent pricing that grows with your business. No hidden fees or setup costs.
Navigator Basic
Everything you need for an efficient escape room. Free forever!
$0 /month
- Online booking widgets
- Gift certificate service
- Flexible booking grid configuration
- Multiple online payment options
- Upsell additional services
- Statistics and analytics
Navigator PRO
PopularA professional solution for market leaders!
$32 /month
- All Basic features
- Employee scheduling
- Promo codes and special offers
- Cross-sell and retargeting
- Waivers
- 20+ integrations
Free trial
Cancel anytime
Support included
Refund within 30 days