The Xola alternative built only for escape rooms
Tours-and-activities platforms are built around departures and seats. An escape room sells a private room to a group for a fixed slot, which is a different model — so Escape Navigator is built around rooms, resources and game masters, with occupancy heatmaps that show exactly which slots are worth discounting.
Xola is booking and marketing platform for tours and activities. Below is what a quest-specific system changes day to day, and what switching your bookings across actually involves.
Why escape rooms move to Escape Navigator
We cover what is left of your current contract
Still locked into a paid term elsewhere? We give you Navigator PRO for free until that term ends, so switching does not mean paying twice.
Migration in a couple of minutes
Bookings, clients and history transfer without losing a single record, and your team gets step-by-step instructions plus a learning center with video guides.
No contract of our own
We do not ask you to commit. You start, pause or cancel the subscription yourself, and PRO is covered by a 30-day money-back guarantee.
A free plan that is actually usable
Navigator Basic is free forever and already includes booking widgets, gift certificates, a flexible booking grid, online payments and analytics. PRO is billed per room and gets cheaper as you add rooms.
Built for escape rooms, not adapted to them
Rooms, slots, groups, game masters, room readiness and waivers are first-class concepts — not custom fields bolted onto a generic booking object.
Revenue tools, not just a calendar
An AI chat that sells 24/7, abandoned-booking retargeting, promo codes, upsells, post-game offers, NPS-driven review collection and win-back campaigns are all included.
What you get on day one
The toolbox follows the guest journey rather than a module list, so nothing between the first click and the repeat booking is missing.
Before booking
- 24/7 AI chat for guests — answers, picks a game and books
- Split payment widget — pay now, details and waiver after
- One invoice per group — three rooms — one payment
- Gift certificates — flexible prices and scheduled delivery
- Abandoned-booking retargeting — a promo code for those who didn't pay
- Promo codes and deals
- Add-ons and prepayment — actor, animator, corporate
- Waivers — consent from every participant
During the shift
- Resource scheduling — shifts, hosts, rooms, resources
- Game Master — timer, stages and in-game hints
- Room readiness — you cannot sell what you cannot run
- Classic, VR, lounge, events — any format in one calendar
- Shift tasks — for admins and the tech team
- Info board — what matters — to the whole team at once
After the game
- Post-game scenarios — photos, thanks and an offer while emotions are fresh
- NPS and surveys — a high score — a review on the right platform
- Detractor filter — the problem is seen inside, not in a bad review
- Win-back and birthdays — automatic guest return
- Repeat and cross-sells — a personal offer for the next game
- Referral program
- Email and WhatsApp campaigns — email builder and segments
For the owner
- End-to-end analytics and P&L — revenue, occupancy and profit by room
- AI analyst — answers about your business in plain language
- Sources, UTM and ads — see what pays off
- Occupancy and weak slots — heatmaps by day and hour
- Automatic payroll and KPIs — by hours, games and sales
- Reports and action log — who changed what in the system
- Mobile app — the whole business in your pocket
- 20+ integrations, including Zapier
- Team learning center — video guides and onboarding
How switching from Xola works
- 1
Create an account
Register and add your rooms, slots and prices. No card is required to start the trial.
- 2
Import your data
Bring over bookings, clients and history, then check them against your old system before you switch traffic.
- 3
Put the widget on your site
Paste the booking widget into your existing website — no redesign — and connect payments through Stripe, PayPal, Square or a local provider.
- 4
Bring the team in
Set up shifts, access rights and shift tasks, and let staff work through the video guides in the learning center.
Switching from Xola: common questions
Pricing, migration and setup — the questions owners ask before moving their bookings across.
Kann man von Bookeo, Resova, Xola oder einem anderen System wechseln?
Buchungen, Kunden und Historie werden in wenigen Minuten ohne Datenverlust übertragen, und Ihr Team erhält Schritt-für-Schritt-Anleitungen. Wenn Sie noch einen laufenden bezahlten Vertrag mit dem bisherigen Anbieter haben, übernehmen wir die Kosten für die verbleibende Laufzeit und stellen PRO bis dahin kostenlos zur Verfügung.
Wie viel kostet das Buchungssystem für Escape Rooms?
Der Tarif Navigator Basic ist dauerhaft kostenlos und umfasst bereits Buchungs-Widgets, Geschenkgutscheine, flexible Rastereinstellungen, Online-Zahlung und Analysen. Navigator PRO wird monatlich pro Raum in Ihrer Landeswährung abgerechnet; der Preis pro Raum sinkt mit wachsender Raumanzahl — der Rechner im Abschnitt «Preise» zeigt den genauen Betrag für Ihr Land und Ihre Raumanzahl. Keine Anschlussgebühren oder versteckten Kosten.
Gibt es einen kostenlosen Tarif oder eine Testphase?
Beides. Navigator Basic ist dauerhaft kostenlos, Navigator PRO bietet eine kostenlose Testphase ohne Kreditkarte. Das Abonnement kann jederzeit selbst pausiert oder gekündigt werden; für PRO gilt eine 30-tägige Geld-zurück-Garantie.
Wie lange dauert die Einrichtung?
Starten in wenigen Minuten: registrieren, Räume und Buchungsraster hinzufügen und Widget in die Website einfügen. Datenübernahme aus einem anderen System dauert nur wenige Minuten. Im integrierten Schulungszentrum gibt es Videoanleitungen für das Team.
Welche Integrationen sind verfügbar?
Über 20 sofort einsatzbereite Integrationen, darunter Google Calendar, Google Analytics, Facebook Pixel, Mailchimp, Telegram, Slack, Discord, Twilio, SMSPilot, SMTP, Stripe, PayPal und Square. Alle weiteren Integrationen lassen sich über Zapier und Webhooks anbinden, sodass kein manueller Datenexport nötig ist.
Können Gäste auf meiner Website online buchen und bezahlen?
Ja. Buchungs-Widgets lassen sich in jede Website einbinden — kein Redesign nötig — und zeigen die aktuelle Auslastung. Gäste können komplett bezahlen oder eine Anzahlung leisten; getrennte Zahlungen erlauben zuerst die Zahlung und später das Ausfüllen von Daten und Einwilligungen. Gruppen, die mehrere Räume buchen, erhalten eine Gesamtrechnung; Zusatzleistungen — Schauspieler, Animateur, Firmenoptionen — werden im selben Ablauf verkauft. Geschenkgutscheine unterstützen flexible Beträge und zeitgesteuerten Versand.
Try it on your own rooms
Start free, import your data and see the calendar with your real bookings before you move any traffic.