The Bookeo alternative built only for escape rooms
Escape Navigator is built for one business only: escape rooms. Instead of adapting a general booking tool to quests, you get a system that already thinks in rooms, slots, game masters and groups — with a booking widget, digital waivers, shift planning, guest return automation and per-room P&L in the same account.
Bookeo is general-purpose booking software used across many industries. Below is what a quest-specific system changes day to day, and what switching your bookings across actually involves.
Why escape rooms move to Escape Navigator
We cover what is left of your current contract
Still locked into a paid term elsewhere? We give you Navigator PRO for free until that term ends, so switching does not mean paying twice.
Migration in a couple of minutes
Bookings, clients and history transfer without losing a single record, and your team gets step-by-step instructions plus a learning center with video guides.
No contract of our own
We do not ask you to commit. You start, pause or cancel the subscription yourself, and PRO is covered by a 30-day money-back guarantee.
A free plan that is actually usable
Navigator Basic is free forever and already includes booking widgets, gift certificates, a flexible booking grid, online payments and analytics. PRO is billed per room and gets cheaper as you add rooms.
Built for escape rooms, not adapted to them
Rooms, slots, groups, game masters, room readiness and waivers are first-class concepts — not custom fields bolted onto a generic booking object.
Revenue tools, not just a calendar
An AI chat that sells 24/7, abandoned-booking retargeting, promo codes, upsells, post-game offers, NPS-driven review collection and win-back campaigns are all included.
What you get on day one
The toolbox follows the guest journey rather than a module list, so nothing between the first click and the repeat booking is missing.
Before booking
- 24/7 AI chat for guests — answers, picks a game and books
- Split payment widget — pay now, details and waiver after
- One invoice per group — three rooms — one payment
- Gift certificates — flexible prices and scheduled delivery
- Abandoned-booking retargeting — a promo code for those who didn't pay
- Promo codes and deals
- Add-ons and prepayment — actor, animator, corporate
- Waivers — consent from every participant
During the shift
- Resource scheduling — shifts, hosts, rooms, resources
- Game Master — timer, stages and in-game hints
- Room readiness — you cannot sell what you cannot run
- Classic, VR, lounge, events — any format in one calendar
- Shift tasks — for admins and the tech team
- Info board — what matters — to the whole team at once
After the game
- Post-game scenarios — photos, thanks and an offer while emotions are fresh
- NPS and surveys — a high score — a review on the right platform
- Detractor filter — the problem is seen inside, not in a bad review
- Win-back and birthdays — automatic guest return
- Repeat and cross-sells — a personal offer for the next game
- Referral program
- Email and WhatsApp campaigns — email builder and segments
For the owner
- End-to-end analytics and P&L — revenue, occupancy and profit by room
- AI analyst — answers about your business in plain language
- Sources, UTM and ads — see what pays off
- Occupancy and weak slots — heatmaps by day and hour
- Automatic payroll and KPIs — by hours, games and sales
- Reports and action log — who changed what in the system
- Mobile app — the whole business in your pocket
- 20+ integrations, including Zapier
- Team learning center — video guides and onboarding
How switching from Bookeo works
- 1
Create an account
Register and add your rooms, slots and prices. No card is required to start the trial.
- 2
Import your data
Bring over bookings, clients and history, then check them against your old system before you switch traffic.
- 3
Put the widget on your site
Paste the booking widget into your existing website — no redesign — and connect payments through Stripe, PayPal, Square or a local provider.
- 4
Bring the team in
Set up shifts, access rights and shift tasks, and let staff work through the video guides in the learning center.
Switching from Bookeo: common questions
Pricing, migration and setup — the questions owners ask before moving their bookings across.
Can I migrate from Bookeo, Resova, Xola or another system?
Yes. Bookings, clients and history transfer in a couple of minutes without losing a single record, and the team gets step-by-step onboarding instructions. If you are still inside a paid contract with your previous provider, we cover the remaining term by giving you PRO for free until it ends.
How much does escape room booking software cost?
Navigator Basic is free forever and already includes booking widgets, gift certificates, a flexible booking grid, online payments and analytics. Navigator PRO is billed monthly per escape room in your local currency, and the price per room goes down as you add rooms — the calculator in the Pricing section shows the exact amount for your country and number of rooms. There are no setup fees and no hidden charges.
Is there a free trial or a free plan?
Both. Navigator Basic is free forever, and Navigator PRO starts with a free trial that does not require a credit card. You can cancel or pause the subscription yourself at any time, and PRO is covered by a 30-day money-back guarantee.
How long does it take to set up?
You can start in minutes: register, add your rooms and booking grid, then paste the widget onto your website. Data migration from another system takes a couple of minutes, and the built-in learning center has video guides for onboarding the team.
Which integrations are available?
Over 20 integrations out of the box, including Google Calendar, Google Analytics, Facebook Pixel, Mailchimp, Telegram, Slack, Discord, Twilio, SMSPilot, SMTP, Stripe, PayPal and Square. Zapier and webhooks connect everything else, so no manual exports are needed.
Can guests book and pay online on my own website?
Yes. Booking widgets embed into any website — no redesign needed — and show live availability. Guests can pay in full or make a prepayment, split payment lets them pay first and fill in details and the waiver later, a group booking several rooms gets one invoice, and add-ons such as an actor, animator or corporate extras can be sold in the same flow. Gift certificates work with flexible amounts and scheduled delivery.
Try it on your own rooms
Start free, import your data and see the calendar with your real bookings before you move any traffic.